How to Migrate from an Old LMS to a New LMS

Moving from one LMS to another can be as daunting as moving to a new office from an old one. To create a new office setup – files, folders, data, servers, everything needs to be dismantled, organized, restructured and then reassembled. Migration to a new LMS is not only time-consuming and expensive but also involves several complex steps. Different hardware and software requirements, infrastructural changes, using employee job hours, end-user training, getting frustrated, and dropping the idea at the start of migrating the LMS seems to be an easy and comfortable option.

But it is undeniable that most corporations are having problems with their “legacy” learning management system. Migrating to a new learning platform with the most innovative features is the best answer for keeping up with LMS technology and gaining a competitive edge. Migration from an old to a new LMS not only makes learning easier for learners. It also increases learners’ attention and retention, making the time and money investment worthwhile.

A Guide for your LMS Migration Process

After you’ve decided to move to a new learning management system, the next step is to prepare for the migration. Make a list of all the things you want from your new LMS, and then follow the steps outlined below:

1. Create a realistic timetable.

Making a reasonable timeline that you can follow throughout the process is the first fundamental of any strategy, whether shifting your office or LMS. Your schedule should include goals that are reasonable, attainable, and time-bound. For greater insight, you and your team can create a project plan. Finalize the timeframe by consulting with your new LMS suppliers. You can also assign a migration project head for the same.

2. Data and feature organization and mapping

It’s critical to identify the data and functionality in your current LMS that you wish to migrate when switching to a new LMS. Because each LMS’s structure and logic differs, this phase will help you in recognizing whether the data, features, and interfaces present in your current LMS match those in your old LMS or not.

3. Organize your data

It is best to clean and declutter your data precisely before transferring it from an old LMS to a new one. As a result, you need to migrate what you require. It’s not a good idea to switch everything to the new LMS. You can also backup all your old data on your storage devices.

4. Data Transmission

Arrange your data into logical categories now that it’s ready to be moved to a new LMS. You won’t be able to move all of your data at once. Before moving your belongings to a new office, you must install all necessary utilities first, such as power lines, pipes, and doors.

Similarly, there should be an order to migrate your data. The first batch of your data would be the foundational data that would need deployment before the rest of the data categories. You can migrate all other data to your new LMS one by one.

5. Quality Assurance & Testing

Conduct a trial of your LMS with the additional capabilities before beginning the transfer process. Run different courses on your new LMS to test the design and look for problems. Once you’ve completed testing and identified any potential issues, transfer all LMS data to the new LMS.

Conduct a quality review of all features to confirm that they are operating fine. Confirm that all of the goals you specified before the migration, such as scaling and interoperability requirements, are satisfied.

If you are thinking about replacing your old LMS, migrate to Articulate 360. Every element of eLearning course production is made simpler, quicker, and affordable with articulate eLearning. To receive everything you need to execute your eLearning projects from start to finish, subscribe to this tool or the one similar to it.

6. Educate administrators, end-users, and customers

The software is just one of the LMS conversion processes; users, administrators, and other stakeholders need to undergo training. The performance of an LMS is improved if the users are informed and trained beforehand.


The majority of LMS data migration difficulties are generic and can be avoided by just following these methodologies. Perform a complete mapping and cleaning of your LMS data before you begin the migration process. Do not forget to run a trial before committing to the final data transfer from the previous LMS. Make sure your new learning platform has all of the necessary data, functionalities and that your team has received training on how to utilize it.

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