Employee Onboarding Software: Everything You Need To Know

Did you know that less than 13% of employees in the United States feel that their company does a good job with onboarding?

Onboarding is a critical phase for new staff members, it helps set the tone and prepares them for the job. 

If you want to ensure that your employees are ready to approach jobs with confidence, you should use onboarding software. 

Continue reading to discover the benefits of employee onboarding software and why you need it! 

What Will Onboarding Software Provide You?

Owning a business requires tight budgeting and making intelligent moves for the longevity of your company. 

Investing in the process of onboarding employees will show you the results you’ve been wanting. When staff is properly and consistently onboarded, it’s easier for each person to understand their roles. 

Read below to discover all the benefits you will gain from onboarding software. 

Simple & Reliable Filing

Instead of relying on pen and paper, you’ll have an electronic format for documentation. 

Businesses use employee onboarding software to gather information for filing taxes and applications. By entering the details online, there is a smaller risk of errors and it’s easier to identify missing sections. 

It’s simple to locate info in software since you can use a search tool. The software will improve your filing process and the info gets stored for a longer time. As long as you have the storage space, you can go back to the previous year’s data. 

More Time

If you are often short on time, creating an onboarding workflow can help. 

Onboarding software helps you develop a workflow and can automate the process of collecting paperwork. This type of software will save you time from having to email new employees for documents and begin training. 

You can customize your onboarding software to reflect your business’s needs and trust that the computer will alert you of issues. Most owners recieve alerts when paperwork or milestones have been completed. 

Another way that you’ll save time is that you can quickly locate records. Instead of searching through boxes and filing cabinets, you can do a quick search to locate employees and find all of their information. 

By including the employee handbook, culture info, and orientation schedule, you can carry on with the day. Your new employees will know what steps to take without consulting you. 

Reduced Carbon Footprint

Onboarding new employees can take a lot of time, but even more paper and ink. 

Investing in onboarding software will reduce your company’s carbon footprint and eliminate the need for paper. You won’t have to print out applications, hiring documents, or training materials. This upgrade will help your company go green and you’ll also save some of the green in your account. 

More than 70% of people in the US claimed they would stop supporting businesses that don’t care for the environment. As signs of climate change increase, now is the best time to show your community and staff that you care. By cutting out paper use during onboarding and other processes, your business can make an impact.

It’s common for an employee handbook and training materials to get tossed into the trash after employees feel confident. Putting these documents on your software will prevent this waste from occurring.  

Automated Reminders & Tasks

There are many details to consider during onboarding, which makes automated reminders useful. 

Most onboarding software includes a reminder section that will notify employees when they have new tasks to complete. This is great for business owners because you don’t have to track this info for them. The computer will automatically notify them of incomplete tasks, saving you time. 

If you have a hard time following up with emails or scheduling the first few days of a new hire’s schedule, you can benefit from the software. Onboarding software can automate welcome emails so that no details get overlooked. Smart technology can also create schedules so that you don’t have to. 

When tasks or documents aren’t completed, a reminder will get sent to the employee’s email or portal. 

Increased Productivity 

When employees have the knowledge and tools to get the job done, they aren’t as fearful of approaching tasks.

Onboarding software will increase productivity since it will help better prepare your staff. The learning management systems in the software guide new employees. Your software will become a place for job-specific training and signing documents. 

Staff have a simpler time adapting to roles and learning their position when the info is organized. Onboarding software will turn job candidates into professionals. 

Learning management systems have been incorporated into onboarding software to improve productivity. Your new hires can quickly adapt to their roles at the company when they have all the resources and knowledge in one place. To make the most of your onboarding software, you should make it a go-to tool for job development. 

Reduced Turnover Rates 

If your company has been experiencing high turnover rates, you may need to evaluate your onboarding process.

Investing in your employee’s training can improve their job satisfaction and loyalty. When staff feels confused and unprepared for the job, they get more easily overwhelmed. An organized system for onboarding will set the expectations from the start and give you the time to answer more detailed questions. 

Employees want to excel in their careers, but if you don’t start on the right foot, they will sink before they learn to swim. Make the most of your onboarding software to ensure clarity of roles through training. 

When you can’t provide support to new hires because you are caught up in a meeting, the software can help. Onboarding software will keep your staff learning and engaged. Try to make it a point to check in on members to answer any questions they might have. 

Engaged Employees

The onboarding process can be boring, especially when new hires are excited to learn their jobs. 

Companies are using onboarding software to keep employees engaged throughout the training. By integrating job-specific training on the software, staff will be motivated to pay attention. 

Most onboarding software come with a personal portal for each staff member. These portals can increase engagement by making training fun and interesting. It’s also easier to remain focused while doing tax documents when the software guides staff. 

Onboarding software isn’t just for individual use. Most software can help colleagues stay connected through chats and you can even upload weekly newsletters. The more time that you invest in your software, the more benefits you will start to notice. 

Fewer Inconsistencies

If new employees are confused during the first few weeks of employment, they might be getting conflicting information.

Streamlining your onboarding process will result in fewer inconsistencies. Without a similar onboarding process, it’s easy to overlook paperwork and not share the same info with everyone.

Once you identify job details that all staff members must know, you can include them in your software. Staff will learn about your company culture, policies, and processes from the same place. When the info stays consistent, people are less likely to question themselves and feel more confident and satisfied. 

How Do You Select a Software?

Each business has a unique way of onboarding employees, which is why you need to research which software will be best. 

Before purchasing software, you should evaluate your previous and current onboarding procedures. Comparing these to your goals can help you find the most suitable software. Take your time to find the best software so that you don’t complicate onboarding even more. 

Keep reading to learn about the most critical factors to consider when choosing software. 

Research Popular Options 

The best place to start your software search is online. 

By searching for the most popular onboarding software in your industry, you can develop a list of options. Although you will need to narrow this list down, it’s a great place to start and can help you explore other options. Local options are great, but their services might be limited.

Try to research onboarding software that’s appropriate for your industry. You can go on search engines or network with people in your industry to discover popular options. As you discover new types of software, compare the features and prices. 

Know Your Needs

If you haven’t already, you must write down your expectations of getting onboarding software.

Consider the areas your business could improve in, especially with onboarding and training. Write down a list of features that you’d like for your software to include. Once you’ve created a list, you can search for options that meet these needs. 

The size of your company can also influence the software your invest in. Think about the methods of training at your company and determine which software can accommodate everyone. 

Look at Online Reviews 

After you’ve narrowed down your options, you can look at online reviews to gain more insight into the software.

Software reviews are great for understanding how other businesses are using them. They also help inform you of any issues or glitches that the software experiences. If you encounter negative reviews, discuss them with a salesperson to see if they’ve been resolved. 

In some cases, you can ask follow-up questions to get more details about an experience someone had. Don’t be afraid to reach out to these people since some review pages limit how much a person can type. 

Compare Prices

Onboarding software can save you a lot of time and money but it’s still an expense. 

Discuss your budget with a financial advisor and team members to determine how much you want to spend. There is a variety of onboarding software that will help you find something within your budget. Set your budget and compare the benefits of each one in your price range. 

It’s common for businesses to expand their onboarding software services as they learn more about the features. As you make money back from saving time, you’ll feel more confident making a larger investment. 

Ask Your Team

If you trust your team’s experience, you can ask for their feedback on software options. 

Staff comes from diverse backgrounds and many have used software that others have not. Opening a discussion will help you learn more about the options your team members like and help them feel like a part of the solution. Recent graduates are great resources on your team since they can also inform you of the latest technologies and software options. 

Run a Trial

Depending on the software company, some will let your run a free-trial period with the platform.

This is a great way to start learning about each software and understand which is best for your company. As you use each trial, pay attention to how user-friendly the software is and if it will be easy for employees to adapt to. 

If you enjoy the software, most companies will continue your subscription so that you don’t have to start over. Throughout the trial period, ask questions to increase confidence in your decision. 

It’s helpful to have management or team leaders test the software out as well. Since these employees will be using it for their staff, they also need to understand how it works and its capabilities. 

Consider Additional Tools

Software options such as BambooHR offer social medial tools, which can benefit your company. 

Aside from onboarding, the software can improve processes and track productivity across the company. Checklists are a popular tool that owners seek since it helps organize and streamline the onboarding process. 

Find the Best Employee Onboarding Software for Your Team

Once you discover the benefits of employee onboarding software, it’s difficult to overlook the money and time you’ll save. 

Forgetting to send a welcome email or build a schedule can decrease productivity. Putting your trust into onboarding software will give you back your time and let you focus on the more critical issues. 

By researching software companies and options in your industry, you can improve your business from the inside out. Improving operations from the start of hire will help prepare staff and keep them happy with their career. 

If you want to learn more about improving onboarding and business operations, check out our blog for the latest content! 

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